Mail User Guide

A Smart Mailbox displays email messages that are stored in other mailboxes and that meet certain criteria you specify. For example, a Smart Mailbox could include all the messages you receive about a specific project, regardless of which mailboxes the messages are stored in.

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Tip: Mail provides a default Smart Mailbox named Today, which shows messages viewed during the current day. If you don’t see it in the Mail sidebar, move the pointer over the Smart Mailboxes section, then click Show.

Create Smart Mailboxes

In the Mail app on your Mac, choose Mailbox > New Smart Mailbox.
Use the pop-up menus and text fields to define the criteria for the mailbox, then click OK.

You can also copy an existing Smart Mailbox. Select it in the Mail sidebar, then choose Mailbox > Duplicate Smart Mailbox.

Edit Smart Mailboxes

In the Mail app on your Mac, select a Smart Mailbox in the Mail sidebar.
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Choose Mailbox > Edit Smart Mailbox, then change the criteria.

Delete Smart Mailboxes

In the Mail app on your Mac, select a Smart Mailbox in the Mail sidebar.
Choose Mailbox > Delete Smart Mailbox.
The messages displayed in the Smart Mailbox remain in their original locations.

Create Smart Mailbox folders

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If you have Smart Mailboxes, you can organize them into Smart Mailbox folders.

If you change a message in a Smart Mailbox—such as marking the message as read or unread, or moving or deleting the message—the change is reflected in the mailbox where the message is stored.

Smart Life App Support

If you use iCloud Drive, your Smart Mailboxes are available on your other Mac computers that have iCloud Drive turned on. See Use iCloud Drive to store documents.

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See alsoCreate or delete mailboxes in Mail on MacRename mailboxes in Mail on MacUse rules to manage emails you receive in Mail on Mac